Advisory Services

To ensure SJSU maintains the highest standards of financial integrity, our Advisory Services empower university and auxiliary employees to fulfill their mandatory reporting duties under state and campus mandates.

Consult with our team for the necessary resources and expertise to ensure full compliance with these critical regulatory frameworks.

CSU Executive Order (EO) 1104: Reporting Suspected Fiscal Improprieties

University and auxiliary officers and managers have a fiduciary responsibility to act promptly when fiscal improprieties are suspected or identified. EO 1104 clarifies your roles and mandates the required procedures for campus reporting.

If you suspect or identify financial irregularities, you must promptly report them using the required campus procedures.

Key Resources:

• Executive Order (EO) 1104, Campus Reporting of Fiscal Improprieties 
• Procedures to Report Fiscal Improprieties
• Report / Notification of Actual or Suspected Fiscal Improprieties at SJSU and Auxiliary Organizations

SAM 20080: Reporting Actual Losses or Errors of State Funds

SAM 20080 is a California State University (CSU) requirement for tracking and monitoring actual incidents of loss or error involving state funds to strengthen oversight and accountability. This requirement applies to all campus units handling state funds.

San José State University has implemented a centralized reporting and recordkeeping mechanism to ensure compliance.

Report Actual Losses and Errors

Effective immediately, you must document any incident of actual loss or error involving state funds based on the following thresholds:

• Losses from $950 up to $4,999.99: Document the incident using this form.
• Losses $5,000 and Greater: These are reported using a different process.

For guidance and to determine reportability, please refer to the Four-part Test for Reportability and examples.