Rates & Fees
Below are lists of hourly indirect overhead fees (campus departments) and off-campus room rental rates for event spaces, along with additional fees for equipment and services. No co-sponsorships are allowed. All fees subject to change at any time. Additional fees may apply. Please contact Event Services at 408.924.6300 or student-union-events@sjsu.edu discuss services, spaces, costs, quotes and more information.
Following is the Student Union policy for fees related to use of the Student Union Ballroom, Theater, and Meeting Rooms by student organizations, campus departments, and off-campus groups.
- Student Organizations: Pay event-related direct costs only
- Campus Departments: Pay event-related direct costs, plus hourly indirect overhead fees
- Off-Campus Groups: Pay event-related direct costs, plus room rental rates (which include hourly indirect overhead fees)
🪙 Hourly Indirect Overhead Fees*
(SJSU Campus Departments Only)
| Room | 4 Hour Cost | 8 Hour Cost |
|---|---|---|
| SU Ballroom ABC (Light Set-Up) |
$640 |
$1,100 |
| SU Ballroom ABC (Moderate Set-Up) |
$780 |
$1,240 |
| SU Ballroom ABC (Heavy Set-Up) |
$980 |
$1,440 |
| SU Ballroom AB or BC |
$500 |
$810 |
| SU Ballroom A, B, or C |
$300 |
$450 |
| SU Theater |
$200 |
$300 |
| SU Meeting Room 1, 2, 3, or 4 |
$165 |
$235 |
|
SU Meeting Room 1A or B, 2A or B, 3A or B, 4A or B |
$85 |
$120 |
* Reviewed Annually.
🎥 Audio Visual Equipment Fees
| Rental Space | Daily Rate |
|---|---|
| Theatre |
|
| Microphone Package (includes two microphones) |
No Charge |
| Theater LCD Projector |
$150 |
| Ballroom |
$22 per hour |
| Microphone Package (includes two microphones) |
No Charge |
| Ballroom LCD Projector (A, or B, or C) |
$100 |
| Ballroom LCD Projector (D) — for large screen on west wall |
$150 |
| Note: Additional AV equipment for major events determined per event. | |
| Meeting Rooms |
|
| Microphone Package (includes two microphones) |
No Charge* |
| LCD Projector |
No Charge* |
*No charge for student organizations and campus departments.
⚖️ Additional Service Fees
| Fee Type | Cost |
|---|---|
| Set-up Fees and/or Strike Fees |
|
| Theater or Meeting Room |
$35 (one-time fee) |
| Ballroom |
$18 per hour |
| AV Technician |
$18 per hour |
| Food and/or Beverage Fees* | |
| Service Fees (Ballroom and Meeting Rooms only) | $35 (one-time fee) |
| Clean-up Fee (Ballroom and Meeting Rooms only) | $35+ (one-time fee) |
| After Hours Fees** |
|
| Student Organizations and Campus Departments |
$37.50 per hour |
| Off Campus |
$75.00 per hour |
| Cancellation and/or No-show Fees | Varies |
*Food and beverage is not allowed in the Student Union Theater.
**After Hour Fees are charged if space(s) are utilized before or after normal business hours.
Sample Ballroom set-up fees:
Theater for 962 guests, Dining for 450 guests, or Classroom for 360 guests = $288 (4 staff x 4 hours).
🧭 Off-Campus Room Rental Rates
| Room | 4 Hour Cost | 8 Hour Cost |
|---|---|---|
| SU Ballroom ABC | $3,300 | $4,000 |
| SU Ballroom AB or BC | $2,350 | $2,900 |
| SU Ballroom A, B, or C | $1,700 | $2,000 |
| SU Theater | $1,400 | $1,650 |
| SU Meeting Room 1, 2, 3, or 4 | $650 | $775 |
|
SU Meeting Room 1A or B, 2A or B, 3A or B, 4A or B |
$320 | $390 |
